Leveraging OneNote: Using Page Templates

Working in a commercial enterprise way growing, following, and updating methods. Flexibility certainly becomes one of OneNote’s biggest flaws in commercial enterprise settings because of the need for consistency and templates. Luckily, the desktop purchaser of OneNote has template functions that could help standardize how new pages appearance and sense. This enables drive consistency across notes.

The first step in developing a template is to create the grasp page. This layout will be copied for each new page. The grasp page layout is up to you, and it can include rich content and formatting. I suggest maintaining your master page template simple. I also advise the usage of tables and formidable formatting.

Putting a simple desk at the pinnacle of the page as a statistics segment offers shape and a starting point on your coworkers. I endorse which includes fields to help deliver the web page clean context. Some of my usual fields are Added By, Project, Date Added, and Links. Do not assume unaccustomed users to have any context when they’re asked to use a template. The extra structure you supply in your template, the simpler it’ll be to recognize. Ideally, the template could be self-explanatory.

In the body of the page, it’s far critical to present a difficult framework for the layout of records. Remember, the purpose of the usage of page templates is to present consistency on your notes. Using web page templates must assist human beings in locating records quickly and without problems across similar pages. I propose formidable headings for attendees, agenda, hyperlinks, notes, and action objects for meeting notes. Other useful sections or desk items may consist of crew individuals, timelines, files, and tags.

Clear Formatting

OneNote has a few popular patterns that may be useful resources in speaking page shape to your coworkers. Unlike the alternative Office programs, OneNote does not permit you to customize the styles. However, OneNote add-ons along with OneTastic do add custom patterns. I could propose you accept the default patterns. The factor is not appearance but consistency across all your notes.

Using segment headers makes navigating through your notes easier because sections can be collapsed with the drag taken care of. Collapsing less critical sections also helps keep vital information front and middle without leaving out helpful details. Additionally, the usage of constant headings can be beneficial whilst organizing and summarizing a section or organization of pages.

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Saving and Setting a Template

Once your grasp web page has been created, it wishes to be stored as a template. Under the Insert tab, you’ll find the Template button. This opens the template pane. There may be an option to keep your modern web page as a template at the lowest of this page.


After a template web page is stored, clicking the check container allows that web page for use as a template for all new pages inside the equal section. This will also keep a duplicate of your master web page into OneNote and create some other reproduction for each new page. OneNote does not reference the page you used to create the master. Therefore, any edits to that page will now not be copied to new pages. Every time you make updates to your grasp page, you ought to save it again as a template page.

Due to updates and adjustments not being dynamic, I recommend including revisions to the stop of your custom page templates. Numbering or other varieties of labeling will assist you in locating the modern, maximum updated template between many further named templates. Also, embed the template revision into the grasp page. This will allow your coworkers to understand that they want to replace a brand new template for their OneNote application.

Shortcomings with Templates

In the regular OneNote style, templates are not dynamic in any manner. While saving page templates is a incredible way to pressure consistency, while the usage of OneNote, the templates and default new pages do not sync with the notebooks. Each consumer needs to add their master page as a template and set it to be the default new page template.

This may be a severe pain while using any OneNote apps because none of them help web page templates. On the pinnacle of that, you will set it up for every pc you operate in case you use OneNote on more than one laptop. This isn’t always fundamental trouble. If you have got many unique templates, it can rapidly grow to be tedious.

An easy workaround is to keep the contemporary grasp page at the top of a segment. Your coworkers can get a replica and paste the page. This helps if they’re on an unsupported device. Ideally, everybody would just set up the templates and defaults at the beginning. This will help keep away from problems within the future; however, all of us recognize how each person desires to do their very own issue.

It is doubtful if Microsoft plans to add template capability into their different OneNote apps. So some distance, the OneNote group has been very opaque as to what capabilities they may be bringing over and what their roadmap includes. Many recent capabilities had been targeted around educational makes use of and much less approximately core functions.

Sandy Ryan
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